Student Information

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Change of Name

Academic records at Trenholm State Community College are permanently maintained under the name used at the time of a student’s admission. Students are not required to update their name, and name changes will not be processed for inactive students.

Students who wish to update their name must complete the Change of Personal Information form, available online under Student Forms. Legal documentation is required to process a name change. Acceptable documentation includes:

  • A marriage license,
  • A divorce decree, or
  • If neither is available, a valid driver’s license and Social Security card reflecting the new name.

The name change will be processed by the Office of Admissions and Enrollment Management after legal documentation has been reviewed and approved.

Visitor Policy

Visitors should be able to demonstrate a valid purpose for being on campus. They are expected to abide by the regulations of the College. Students are responsible for the conduct of their guests. WHILE CHILDREN ARE ON CAMPUS, THEY MUST BE UNDER THE IMMEDIATE SUPERVISION OF AN ADULT. All visitors are subject to the same code of behavior applied to students. Disruptive visitors will be asked to leave campus, and if necessary, escorted off campus by security.

College Fundraising and Solicitation Activities

Any fundraising or solicitation activity that uses the name, image, or reputation of Trenholm State to secure external financial contributions will be considered fundraising or solicitation on behalf of the College and is subject to this policy. All contributions are the property of Trenholm State.

Restrictions placed on donations will be documented and tracked in accordance with the College’s standard bookkeeping practices. Only gifts, bequests, devises, endowments, trusts, and similar contributions that align with the mission and strategic goals of Trenholm State will be considered for acceptance.

Solicitation of Funds

Formal solicitations of gifts to the College may only be made by authorized representatives, including College staff, departments, divisions, and students.

Fundraising by Faculty, Staff, or College Departments

Faculty and staff who wish to initiate fundraising or solicit gifts-in-kind to support College programs or activities must obtain written approval from the President or the President’s designee before proceeding.

Fundraising by Student Organizations

Student organizations engaging in fundraising activities must adhere to the College’s institutional fundraising policies. Prior to conducting any fundraising, student organizations must receive approval from both the Dean of Students and the President or the President’s designee.

Fundraising efforts must support the organization as a whole or an approved charitable cause. Funds may not be raised for the direct benefit of specific individuals—either within or outside the organization.

Additional Guidelines:

  • All on-campus student fundraising activities—whether initiated by a club, department-sponsored group, or campus service area—must be approved by the Dean of Students and the President or the President’s designee before scheduling facilities, advertising, or contracting services.
  • Solicitation of external parties—including local businesses, national corporations, alumni, or friends of the College—for donations, sponsorships, or in-kind gifts requires prior approval from the Dean of Students and the President or the President’s designee before any outreach is initiated.

Restricted Gifts

Accepting a restricted gift imposes a legal obligation to comply with the donor’s specified terms. Therefore, the nature and extent of these terms must be fully understood before acceptance.

All restricted gifts will be reviewed carefully to ensure they:

  • Retain their intended usefulness, and
  • Provide benefit to the College consistent with its mission.

Gifts may be declined or returned if:

  1. The gift’s purpose is deemed inappropriate or contrary to the best interests of the College, or
  2. The gift imposes financial or other obligations that the College cannot reasonably fulfill.

Off-Campus Trips

All off-campus trips must be approved in advance by the appropriate dean, division director, or program coordinator.

Phones Usage in the Classroom

Students are not to disrupt the class or other students. Students may not have audible phones,  or other similar equipment in the classroom or instructional laboratory. Class disruptions from the use of audible phones in class or lab may result in the student being removed from the class.

Student Break Areas

Student break areas are located on each campus and equipped with vending machines for student breaks and lunch. Most students bring their lunch and eat in the student break areas or at the outdoor picnic tables. The break areas at Trenholm Campus and Patterson Site are open Monday through Thursday from 8:00 a.m. until the end of the last class. On Fridays the break areas are open from 8:00 until 12:00 p.m. The vending and student break areas are located in building D.

Lost and Found

Lost and Found is located in the Cashier’s office on both Patterson Site (Bldg. D) and Trenholm Campus (Bldg. F).

Bulletin Boards

Bulletin Boards are placed throughout the College buildings. These boards should be checked frequently for announcements of events, notices regarding academic matters, and information from the Student Government Association (SGA). The bulletin boards, located in the Student Centers and the Library, may be used by students to display announcements of interest. These announcements must be approved by the Dean of Student Affairs and Information Services prior to posting. Signs, posters, or literature are prohibited from restrooms, glass panels, windows, doors, ceilings, or any surface that could be damaged by tape or tacks. Students are responsible for removing all printed literature.

No leaflets or pamphlets should be distributed on campus without the approval of the Dean of Student Affairs and Information Services.

Vending Machines

Vending machines are located on both campuses. The College is not responsible for money lost in these machines. These machines are located in the Patterson Auditorium (Building D), the Trenholm Campus Student Center (Building D), the EMS department (Building E) and the Library Tower (First Floor Stairwell) 3086 Mobile Highway, Montgomery, AL 36108.

First Aid

Students requiring first aid should report to their instructor. In the event that a person needs emergency medical treatment, a Dean, Division Director or Program Coordinator should be contacted. A person suspected of being seriously ill or injured (broken bones, unconscious, etc.) should not be moved until medical personnel arrive. Any costs, such as transporting seriously injured students to the hospital, hospitalization, or treatment are borne by the student. The College does not provide emergency medical service. All areas are equipped with first aid kits. Any accident should result in an accident form being generated by faculty/staff and forwarded to Safety.

Weather Cancellations

The President is the only official who has the authority to cancel classes during severe weather or other catastrophic occurrences. In the event of weather conditions severe enough to cause cancellation or a delayed opening of day classes, announcements will be made at that time. Notices will be carried on the following radio and television stations: WACV-AM 1170, WXVI-AM 1600, WBAM/ STAR-FM 98.9, WHHY-FM 101.9, WLWI-FM 92.3,

WMXS-FM 103.3, WVAS-FM 90.7, WXFX-FM 95.1, WZHT-FM 105.7, WCOV-TV, WNCF-TV, WAKA-TV, and WSFA-TV. Notifications will also be made through Trenholm Alert via email, text and automatic phone calls.

Student Right-to-Know

All Trenholm State students and prospective students have the right to access important information regarding the College, including graduation rates and campus crime statistics.

In compliance with the Student Right-to-Know and Campus Security Act (P.L. 101-542), passed by Congress on November 9, 1990, institutions receiving Title IV funding are required to disclose the graduation or completion rates of certificate- or degree-seeking, full-time students. These rates are calculated within 150% of the expected completion time (e.g., three years for a two-year degree program). Trenholm State's graduation rate data is available through the Office of Institutional Research.

All related consumer information, including graduation rates, campus safety, and student rights, can be found on the Consumer Information page at www.trenholmstate.edu.

Reporting Criminal Actions or Other Emergencies

Contact the following individuals, respectively, to immediately report criminal actions or other emergencies: Campus Security 207-8664 or Coordinator of Safety & Security - 334-420-4275 or Director of Physical Plant - 334-799-6544.

  1. It is the policy of Trenholm State Community College that any criminal act: act or threat of violence, injury, destruction of college or personal property; traffic accident; or other situation which occurs on college property or any other site operated by the College and which may constitute an emergency, a danger to the health, safety, or property of any person, or threat to public order be reported immediately to Campus Security 207-8664.

    If security cannot be reached, then the situation should be reported to the Coordinator of Safety & Security - 334-420-4275 or Director of Physical Plant - 334- 799-6544. An emergency is hereby defined as any event that is disruptive to the normal affairs of the College. Members of the campus community should be alert to emergency situations and make immediate reports as outlined below.

    In reporting an emergency, the caller must:
    1. State name,
    2. State type of emergency,
    3. State location of emergency and
    4. Remain in the area until assistance arrives.
  2. All witnesses to any situation that fits into any of the above described categories shall make themselves available to make written statements and otherwise assist college officials and law enforcement officers in the investigation of the situation. It shall be an offense subject to appropriate disciplinary action for any Trenholm State Community College employee or student to file a false report, or knowingly make a false statement about, or interfere with the investigation of, any situation of the nature described in Paragraph 1.
  3. It shall be the duty of the College, upon any employee or official being made aware of any situation of a nature described in the Paragraph 1, to immediately take all reasonable action to prevent or minimize any harm or threat of harm to the employees, students, and visitors of H. College Trenholm State Community College. Furthermore, it shall be the duty of said official(s) to notify the appropriate law enforcement agency in the event of an act of a criminal nature, or of any other nature (for example, a traffic accident) which would ordinarily involve law enforcement officials. Additionally, it shall be the duty of said official(s) to contact the appropriate fire department, emergency medical services, or other authority or agency which is due to be notified of the respective incident.
  4. Reporting of Emergencies - On Campus
    1. Medical Emergencies: In the case of major injury or serious illness, (1) Call 911, then (2) Call campus security (see published phone list for campus numbers).
    2. Fire/Explosion/Hazardous Material Spill: In the case of fire, explosion or hazardous material spill,
      1. Activate the fire alarm or otherwise notify occupants to vacate the building;
      2. Call 911 to report the event; (3) Call the campus security; (4)  Call maintenance.
    3. Bomb Threat: In case of a bomb threat, call the campus police.
    4. Criminal Acts: In case of criminal acts including murder, rape, robbery, aggravated assault, burglary or motor vehicle theft, Call  911, then campus security and notify any Dean within the college.
    5. Maintenance Emergencies: In case of maintenance emergencies,
      1. Call: maintenance;
      2. Call the campus security.
  5. Reporting of Emergencies - Off Campus (participation at College functions)  In the case of a major injury, serious illness or other emergency involving a faculty/staff/student participant at a college function:
    1. Call local medical assistance and local law enforcement personnel, if applicable by dialing 911;
    2. Call campus security in the event such occurrence is after normal operating hours. The Campus security  will in turn notify the appropriate dean.
  6. Reporting of Emergencies - Off Campus Instructional Sites
    In the case of a major injury, serious illness or other emergency involving faculty, staff or students at an off-campus instructional site:
    1. CALL 911
    2. Call the College operator at 420-4200 ext. 0 and that operator will notify security.
  7. Emergency Procedures - Building Evacuation
    In the event it becomes necessary to evacuate a building, all occupants are expected to vacate the facility as directed by the signage located in each building.
  8. Emergency Procedures - Tornado Watch
    1. The college will be notified through the college Alert Notification System a tornado watch is issued.
    2. Classes are not interrupted for a tornado watch.
  9. Emergency Procedures -Tornado Warning
    1. The college will be notified through the college Alert Notification System to take shelter when a tornado warning is issued.
    2. Building representatives and instructors shall assist in an orderly transition to shelter locations.
    3. Building occupants must from that point, listen for additional instructions through the Alert Notification System until the warning is canceled.
    4. Building Captains will direct the movement to the bottom floor of the building in which they are located.
    5. All occupants should avoid glass areas.
    6. When the tornado threat is over, the all-clear will be given by through the college Alert Notification System and normal activities will resume.
    7. The College will not send people home during a tornado watch or warning.

Campus Law Enforcement Policies and Practices

Procedure:

  1. Any criminal act; act or threat of violence; injury; destruction of College or personal property; traffic; or other situation occurring on the College campus or other similar situation shall be reported to the Coordinator of Safety & Security immediately or as practical. In any event, said reporting shall be conducted through the completion of the appropriate incident reporting form.
  2. In the event that the appropriate College official cannot be contacted, then the local police department, Sheriff’s office or local State Troopers’ office, may be contacted.
  3. The Coordinator of Safety & Security, representatives of the local Police Department, Sheriff’s Department, or State Troopers’ office working with official capacity of said agencies shall have full and legal authority to enforce all pertinent state, federal, and local laws at Trenholm facilities and sponsored activities on or off campus.
  4. The Coordinator of Safety & Security shall be responsible for the investigation of incident reports.

Campus Programs on Security and Safety

The College shall develop and implement formalized programs for students and faculty to provide information about campus security procedures and practices and to encourage them to be responsible for their own security and the security of others. Faculty and staff meetings address the need for security and crime prevention. Law enforcement personnel are invited to address the faculty and staff during in-service training on subjects ranging from drug and alcohol awareness to drug issues in the community. Drug awareness and prevention booklets are distributed to all students. All equipment items utilized in instructional programs are recorded and inventoried each semester.

Information about campus security procedures and practices will be presented to all new students during the orientation course/program conducted at the beginning of each semester. As a minimum, this information shall include:

  1. Hours of operation
  2. Emergency contacts and numbers,
  3. Common security procedures, and
  4. Reporting security violations.