Student Information

Student Right-to-Know

All Trenholm State students and prospective students have the right to access important information regarding the College, including graduation rates and campus crime statistics.

In compliance with the Student Right-to-Know and Campus Security Act (P.L. 101-542), passed by Congress on November 9, 1990, institutions receiving Title IV funding are required to disclose the graduation or completion rates of certificate- or degree-seeking, full-time students. These rates are calculated within 150% of the expected completion time (e.g., three years for a two-year degree program). Trenholm State's graduation rate data is available through the Office of Institutional Research.

All related consumer information, including graduation rates, campus safety, and student rights, can be found on the Consumer Information page at www.trenholmstate.edu.

Change of Name

Academic records at Trenholm State Community College are permanently maintained under the name used at the time of a student’s admission. Students are not required to update their name, and name changes will not be processed for inactive students.

Students who wish to update their name must complete the Change of Personal Information form, available online under Student Forms. Legal documentation is required to process a name change. Acceptable documentation includes:

• A marriage license,
• A divorce decree, or
• If neither is available, a valid driver’s license and Social Security card reflecting the new name.

The name change will be processed by the Office of Admissions and Enrollment Management after legal documentation has been reviewed and approved.

Visitor Policy

Visitors should be able to demonstrate a valid purpose for being on campus. They are expected to abide by the regulations of the College. Students are responsible for the conduct of their guests. WHILE CHILDREN ARE ON CAMPUS, THEY MUST BE UNDER THE IMMEDIATE SUPERVISION OF AN ADULT. All visitors are subject to the same code of behavior applied to students. Disruptive visitors will be asked to leave campus, and if necessary, escorted off campus by security.

College Fundraising and Solicitation Activities

Any fundraising or solicitation activity that uses the name, image, or reputation of Trenholm State to secure external financial contributions will be considered fundraising or solicitation on behalf of the College and is subject to this policy. All contributions are the property of Trenholm State.

Restrictions placed on donations will be documented and tracked in accordance with the College’s standard bookkeeping practices. Only gifts, bequests, devises, endowments, trusts, and similar contributions that align with the mission and strategic goals of Trenholm State will be considered for acceptance.

Solicitation of Funds

Formal solicitations of gifts to the College may only be made by authorized representatives, including College staff, departments, divisions, and students.

Fundraising by Faculty, Staff, or College Departments

Faculty and staff who wish to initiate fundraising or solicit gifts-in-kind to support College programs or activities must obtain written approval from the President or the President’s designee before proceeding.

Fundraising by Student Organizations

Student organizations engaging in fundraising activities must adhere to the College’s institutional fundraising policies. Prior to conducting any fundraising, student organizations must receive approval from both the Dean of Students and the President or the President’s designee.

Fundraising efforts must support the organization as a whole or an approved charitable cause. Funds may not be raised for the direct benefit of specific individuals—either within or outside the organization.

Additional Guidelines:

• All on-campus student fundraising activities—whether initiated by a club, department-sponsored group, or campus service area—must be approved by the Dean of Students and the President or the President’s designee before scheduling facilities, advertising, or contracting services.
• Solicitation of external parties—including local businesses, national corporations, alumni, or friends of the College—for donations, sponsorships, or in-kind gifts requires prior approval from the Dean of Students and the President or the President’s designee before any outreach is initiated.

Restricted Gifts

Accepting a restricted gift imposes a legal obligation to comply with the donor’s specified terms. Therefore, the nature and extent of these terms must be fully understood before acceptance.

All restricted gifts will be reviewed carefully to ensure they:

• Retain their intended usefulness, and
• Provide benefit to the College consistent with its mission.

Gifts may be declined or returned if:

1. The gift’s purpose is deemed inappropriate or contrary to the best interests of the College, or
2. The gift imposes financial or other obligations that the College cannot reasonably fulfill.

Off-Campus Trips

All off-campus trips require prior approval from the appropriate dean, division director, or program coordinator. Students must also complete a Prior Approval Authorization form, which must be approved by the Dean of Students office.

Phone Usage in the Classroom

Students are expected to maintain a respectful learning environment and avoid disrupting the class or fellow students. Mobile phones and other electronic devices must be silenced or set to vibrate during class and lab sessions. Disruptions caused by audible devices may result in the student being asked to leave the classroom.

Student Break Areas

Student break areas are available on each campus and include vending machines for snacks and meals. Many students choose to bring their lunch and eat in these areas or in the designated outdoor spaces. At the Trenholm Campus and Patterson Site, break areas are open Monday through Thursday from 8:00 a.m. until the last class of the day. On Fridays, they are open from 8:00 a.m. to 12:00 p.m. Vending machines are located on both campuses. The College is not responsible for money lost in these machines.

Lost and Found

Trenholm State Community College (TSCC) provides a Lost and Found service through its Campus Police Department to assist in returning misplaced property to students, faculty, staff, and visitors. Found items should be turned in to Campus Police (Building E on the Trenholm Campus or Building D on the Patterson Site). Students may also give items to faculty or staff, who must forward them to Campus Police within 1–2 days. To report a lost item, contact Campus Police or complete a Lost/Missing Property Report. Providing detailed descriptions—such as brand, color, serial number, or unique features—greatly increases the chances of recovery.

To claim lost property, individuals must present valid photo identification (e.g., TSCC ID, driver’s license) and proof of ownership, such as a serial number or photo. Items that pose sanitation risks or are perishable will not be stored and are discarded immediately. Lost items are held for 60 days; after that, unclaimed items are donated or discarded, and any unclaimed cash is contributed to the TSCC Student Emergency Fund. For help with lost items, visit the Campus Police during regular business hours.

First Aid

Students requiring first aid should report to their instructor. In the event that a person needs emergency medical treatment, a Dean, Division Director or Program Coordinator should be contacted. A person suspected of being seriously ill or injured (broken bones, unconscious, etc.) should not be moved until medical personnel arrive. Any costs, such as transporting seriously injured students to the hospital, hospitalization, or treatment are borne by the student. The College does not provide emergency medical service. All areas are equipped with first aid kits. Any accident should result in an accident form being generated by faculty/staff and forwarded to Safety.

Campus Alerts: Safety, Security, and Weather Notifications

Trenholm State Community College is committed to providing a safe and secure environment for all students, faculty, staff, and visitors. In the event of an emergency or potentially hazardous situation, the College will issue timely alerts and notifications to keep the campus community informed and prepared.

Types of Campus Alerts

Alerts may be issued for, but are not limited to, the following situations: Severe weather (e.g., tornado warnings, flooding, extreme heat or cold), Campus closures or delays, Security threats or active incidents, Health and safety concerns, Emergency evacuations or shelter-in-place instructions

Notification Methods

Trenholm State utilizes multiple communication platforms to distribute campus alerts quickly and effectively. These may include text messages and email alerts via Trenholm Alert, the College’s official notification system, public address system announcements (where applicable), Social media updates (official college accounts), College website and student portal notifications, Digital signage across campus

Students are strongly encouraged to ensure their contact information is current in the College's student information system to receive all emergency communications.

Weather-Related Closures and Delays

Decisions to close or delay the opening of the College due to inclement weather are made with the safety of the campus community as the top priority. Announcements will be made as early as possible via the notification methods listed above.

Your Responsibility: Stay alert and follow all directions provided in campus alerts. Update your contact information regularly to ensure you receive emergency communications. Report any suspicious activity or safety concerns to Campus Police immediately (Trenholm Campus: 334-224-2723, Patterson Site: 334-799-6553).

For more information or to register for emergency alerts, visit the www.TrenholmState.edu or contact Campus Police.