Student Information

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Change of Name

Academic records at Trenholm State are permanently maintained by student name. Name changes will not be made for an inactive student. A student may maintain academic records under the name used at the time of admission. There is NO requirement that a student must make a name change. A student who wishes to change his or her name must complete the Readmission/Information Change form in the Office of Admissions and Records. The student must provide proof of a divorce decree or a marriage license. If the aforementioned are not available, a valid Driver’s License AND social security card will be required.

Dress Requirements

One of the primary objectives of the College is preparation of the student for employment. A neat appearance and good personal hygiene are important factors in getting and keeping a job. Proper dress is expected as part of one’s educational training at the College. Students should not wear any sign, symbol, or other mode of dress that would antagonize or intimidate other students, disrupt the atmosphere of learning, or attract undue attention to the wearer. Instructors will discuss departmental policies concerning appropriate dress in the workplace.

Visitor Policy

Visitors should be able to demonstrate a valid purpose for being on campus. They are expected to abide by the regulations of the College. Students are responsible for the conduct of their guests. WHILE CHILDREN ARE ON CAMPUS, THEY MUST BE UNDER THE IMMEDIATE SUPERVISION OF AN ADULT. All visitors are subject to the same code of behavior applied to students. Disruptive visitors will be asked to leave campus, and if necessary, escorted off campus by security.

Off-Campus Trips

All off-campus trips must be approved in advance by the appropriate dean, division director, or program coordinator.

Phones and Beepers in the Classroom

Students are not to disrupt the class or other students. Students may not have audible phones, pagers or other similar equipment in the classroom or instructional laboratory. Class disruptions from the use of audible phones or pagers in class or lab may result in the student being removed from the class.

Telephones and Messages

Students may use faculty and staff telephones only in emergency situations. The College will accept messages for students only in cases of an emergency such as family illness, accident, or death. In such instances, every reasonable effort will be made to locate the student.

Emergency Messages

In the event of an off-campus emergency requiring the attention of a student, efforts will be made by the Office of Admissions and Records to contact the student.

Contact the Admissions and Records Office at (334) 420- 4200, Monday through Thursday, 7:30 a.m. - 5:30 p.m. and Friday, 7:30 a.m. - 11:30 a.m.

Please note: ONLY emergency messages can be relayed to students and ONLY a serious emergency can justify interrupting a class. If a student is not in class, it is impossible for him/her to be located and notified.

Student Break Areas

Student break areas are located on each campus and equipped with vending machines for student breaks and lunch. Most students bring their lunch and eat in the student break areas or at the outdoor picnic tables. The break areas at Trenholm Campus and Patterson Site are open Monday through Thursday from 8:00 a.m. until the end of the last class. On Fridays the break areas are open from 8:00 until 11:30 a.m. The vending and student break areas are located in building D.

Lost and Found

Lost and Found is located in the Cashier’s office on both Patterson Site (Bldg. D) and Trenholm Campus (Bldg. F).

Bulletin Boards

Bulletin Boards are placed throughout the College buildings. These boards should be checked frequently for announcements of events, notices regarding academic matters, and information from the Student Government Association (SGA). The bulletin boards, located in the Student Centers and the Library, may be used by students to display announcements of interest. These announcements must be approved by the Dean of Student Affairs and Information Services prior to posting. Signs, posters, or literature are prohibited from restrooms, glass panels, windows, doors, ceilings, or any surface that could be damaged by tape or tacks. Students are responsible for removing all printed literature.

No leaflets or pamphlets should be distributed on campus without the approval of the Dean of Student Affairs and Information Services.

Mail

The College does not have facilities for forwarding a student’s mail. Letters and packages that are received at the College and addressed to students will be returned to the sender with the notification, “No Student Mail Service.” Only officially recognized student organizations may have mail sent to them, in care of Student Services Staff Assistant, Post Office Box 10048, Montgomery, AL 36108.

Vending Machines

Vending machines are located on both campuses. The College is not responsible for money lost in these machines. These machines are located in the Patterson Auditorium (Building D), the Trenholm Campus Student Center (Building D), the EMS department (Building E) and the Library Tower (First Floor Stairwell) 3086 Mobile Highway, Montgomery, AL 36108.

Live Work

General Policies:

The Board of Trustees recognizes the important role that live work plays in career and technical programs. In providing these experiences, it is not the intent of the colleges to profit by live work or to compete in any way with private enterprise.

Definition: Live work is defined as work requested from outside the classroom, which is performed by students and is directly related to the current subject matter taught as part of a sequenced course of study. Such work can be done either on campus or on a job location and includes service, repair, or production jobs of any and all kinds.

Relationship to Training: Live work will be conducted when the training program requires such projects for the acquisition of career and technical skills leading to employment. Live work will be assigned to individual students by the instructor(s) as part of the student’s training program.

Administration: The President of each institution is responsible for the administration and control of live work. All live work performed must be approved by the President or a designee identified in writing. The President shall be responsible for maintaining appropriate records and ensuring that the state prescribed and approved accounting procedures are followed.

Projects: Live work may be performed in specific projects for specific individuals and organizations as defined in the guidelines. The scope and extent of each project will be well defined in writing before approval. Live work projects are completed by students for instructional purposes, and individuals and organizations assume all risks associated with accepted projects. The following individuals and organizations may request live work:

Tax supported programs and institutions
Active and retired public employees/officials
Students in Alabama Community College System institutions
Charitable organizations which are supported by donations.

Live work may occasionally be conducted for individuals or organizations other than those listed in paragraph 5 above, provided that:

Such live work is not designed for competition with private enterprise;
The circumstances involved are unusual and justify the acceptance of the live work project; and
The President justifies in writing why the live work is necessary for the training program and files a signed copy with the Chancellor or a designated representative.

Release of Institution Liability: The person, program, institution, or organization for which live work is done shall:

Assume all responsibility for the results of the work being done by students;
Bear all actual cost of materials and parts involved; and
Pay a service charge according to a schedule as prescribed in the guidelines.

Restrictions: To avoid competition with private enterprise, live work is restricted as follows:

Live work will be done only when it is essential to training and necessary for the acquisition of occupational skills leading to employment.
Live work will not be performed when there is any connection with or relation to the making of a financial profit by a program, organization, institution, or individual.
No person shall use the institution for personal gain or profit.

Off Campus Projects: The President or designee must approve off-campus live work projects.

Off-campus live work projects for any authorized individual or organization involving more than 30 clock hours must be approved by the Chancellor or Chancellor’s designee.

Building Structure On-Campus for Resale: The Chancellor must approve requests for structures exceeding five thousand dollars ($5,000). The college must adhere to state bid laws.

Duplication Services

The College provides copy machines in the Library on both campuses for student use. Copies are charged at a cost of 10 cents per page.

First Aid

Students requiring first aid should report to their instructor. In the event that a person needs emergency medical treatment, a Dean, Division Director or Program Coordinator should be contacted. A person suspected of being seriously ill or injured (broken bones, unconscious, etc.) should not be moved until medical personnel arrive. Any costs, such as transporting seriously injured students to the hospital, hospitalization, or treatment are borne by the student. The College does not provide emergency medical service. All areas are equipped with first aid kits. Any accident should result in an accident form being generated by faculty/staff and forwarded to Safety.

Weather Cancellations

The President is the only official who has the authority to cancel classes during severe weather or other catastrophic occurrences. In the event of weather conditions severe enough to cause cancellation or a delayed opening of day classes, announcements will be made at that time. Notices will be carried on the following radio and television stations: WACV-AM 1170, WXVI-AM 1600, WBAM/ STAR-FM 98.9, WHHY-FM 101.9, WLWI-FM 92.3,

WMXS-FM 103.3, WVAS-FM 90.7, WXFX-FM 95.1, WZHT-FM 105.7, WCOV-TV, WNCF-TV, WAKA-TV, and WSFA-TV. Notifications will also be made through Trenholm Alert via email, text and automatic phone calls.

Student Right-to-Know

The “Student Right-to-Know” Campus Crime Report is prepared September 1 of each year. The results of the report can be found on the College website. The policies, definitions and statistics contained within the Report are compiled in accordance with the Higher Education Act of 1965, as amended by the Student Right-to-Know and Campus Security Act (PL 101-542).

Reporting Criminal Actions or Other Emergencies

Contact the following individuals, respectively, to immediately report criminal actions or other emergencies: Campus Security 207-8664 or Coordinator of Safety & Security - 334-420-4275 or Director of Physical Plant - 334-799-6544.

It is the policy of Trenholm State Community College that any criminal act: act or threat of violence, injury, destruction of college or personal property; traffic accident; or other situation which occurs on college property or any other site operated by the College and which may constitute an emergency, a danger to the health, safety, or property of any person, or threat to public order be reported immediately to Campus Security 207-8664.

If security cannot be reached, then the situation should be reported to the Coordinator of Safety & Security - 334-420-4275 or Director of Physical Plant - 334- 799-6544. An emergency is hereby defined as any event that is disruptive to the normal affairs of the College. Members of the campus community should be alert to emergency situations and make immediate reports as outlined below.

In reporting an emergency, the caller must:
1. State name,
2. State type of emergency,
3. State location of emergency and
4. Remain in the area until assistance arrives.
All witnesses to any situation that fits into any of the above described categories shall make themselves available to make written statements and otherwise assist college officials and law enforcement officers in the investigation of the situation. It shall be an offense subject to appropriate disciplinary action for any Trenholm State Community College employee or student to file a false report, or knowingly make a false statement about, or interfere with the investigation of, any situation of the nature described in Paragraph 1.
It shall be the duty of the College, upon any employee or official being made aware of any situation of a nature described in the Paragraph 1, to immediately take all reasonable action to prevent or minimize any harm or threat of harm to the employees, students, and visitors of H. College Trenholm State Community College. Furthermore, it shall be the duty of said official(s) to notify the appropriate law enforcement agency in the event of an act of a criminal nature, or of any other nature (for example, a traffic accident) which would ordinarily involve law enforcement officials. Additionally, it shall be the duty of said official(s) to contact the appropriate fire department, emergency medical services, or other authority or agency which is due to be notified of the respective incident.
Reporting of Emergencies - On Campus
1. Medical Emergencies: In the case of major injury or serious illness, (1) Call 911, then (2) Call campus security (see published phone list for campus numbers).
2. Fire/Explosion/Hazardous Material Spill: In the case of fire, explosion or hazardous material spill,
  1. Activate the fire alarm or otherwise notify occupants to vacate the building;
  2. Call 911 to report the event; (3) Call the campus security; (4) Call maintenance.
3. Bomb Threat: In case of a bomb threat, call the campus police.
4. Criminal Acts: In case of criminal acts including murder, rape, robbery, aggravated assault, burglary or motor vehicle theft, Call 911, then campus security and notify any Dean within the college.
5. Maintenance Emergencies: In case of maintenance emergencies,
  1. Call: maintenance;
  2. Call the campus security.
Reporting of Emergencies - Off Campus (participation at College functions) In the case of a major injury, serious illness or other emergency involving a faculty/staff/student participant at a college function:
1. Call local medical assistance and local law enforcement personnel, if applicable by dialing 911;
2. Call campus security in the event such occurrence is after normal operating hours. The Campus security will in turn notify the appropriate dean.
Reporting of Emergencies - Off Campus Instructional Sites
In the case of a major injury, serious illness or other emergency involving faculty, staff or students at an off-campus instructional site:
1. CALL 911
2. Call the College operator at 420-4200 ext. 0 and that operator will notify security.
Emergency Procedures - Building Evacuation
In the event it becomes necessary to evacuate a building, all occupants are expected to vacate the facility as directed by the signage located in each building.
Emergency Procedures - Tornado Watch
1. The college will be notified through the college Alert Notification System a tornado watch is issued.
2. Classes are not interrupted for a tornado watch.
Emergency Procedures -Tornado Warning
1. The college will be notified through the college Alert Notification System to take shelter when a tornado warning is issued.
2. Building representatives and instructors shall assist in an orderly transition to shelter locations.
3. Building occupants must from that point, listen for additional instructions through the Alert Notification System until the warning is canceled.
4. Building Captains will direct the movement to the bottom floor of the building in which they are located.
5. All occupants should avoid glass areas.
6. When the tornado threat is over, the all-clear will be given by through the college Alert Notification System and normal activities will resume.
7. The College will not send people home during a tornado watch or warning.

Campus Law Enforcement Policies and Practices

Procedure:

Any criminal act; act or threat of violence; injury; destruction of College or personal property; traffic; or other situation occurring on the College campus or other similar situation shall be reported to the Coordinator of Safety & Security immediately or as practical. In any event, said reporting shall be conducted through the completion of the appropriate incident reporting form.
In the event that the appropriate College official cannot be contacted, then the local police department, Sheriff’s office or local State Troopers’ office, may be contacted.
The Coordinator of Safety & Security, representatives of the local Police Department, Sheriff’s Department, or State Troopers’ office working with official capacity of said agencies shall have full and legal authority to enforce all pertinent state, federal, and local laws at Trenholm facilities and sponsored activities on or off campus.
The Coordinator of Safety & Security shall be responsible for the investigation of incident reports.

Campus Programs on Security and Safety

The College shall develop and implement formalized programs for students and faculty to provide information about campus security procedures and practices and to encourage them to be responsible for their own security and the security of others. Faculty and staff meetings address the need for security and crime prevention. Law enforcement personnel are invited to address the faculty and staff during in-service training on subjects ranging from drug and alcohol awareness to drug issues in the community. Drug awareness and prevention booklets are distributed to all students. All equipment items utilized in instructional programs are recorded and inventoried each semester.

Information about campus security procedures and practices will be presented to all new students during the orientation course/program conducted at the beginning of each semester. As a minimum, this information shall include:

Hours of operation
Emergency contacts and numbers,
Common security procedures, and
Reporting security violations.